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FCA Module Overview — What It Is and How It Works | FlowPath Help Center

FCA Module Overview — What It Is and How It Works

What the module does

The Facility Condition Assessment (FCA) module gives your facilities team a live, defensible answer to one question: what condition is my portfolio in, and where should the next capital dollar go?

It continuously computes a Facility Condition Index (FCI) — the industry-standard ratio used by NACUBO and APPA — from data your team already maintains in FlowPath: equipment records, work orders, PM schedules, inspections, and (optionally) deferred-maintenance items.

Unlike a traditional point-in-time FCA study, the score is a live roll-up: it recalculates from your current data every time the dashboard loads, and a snapshot is saved automatically each day so you can see the trend over time.

Key terms to know

These terms appear throughout the module and the rest of these articles.

  • FCA (assessment): a named, scoped container — for example "Current Portfolio" — that defines which buildings and equipment are measured and how the score is calculated. You can have several.

  • FCI (Facility Condition Index): cost signals divided by Current Replacement Value, shown as a percentage. Lower is better.

  • CRV (Current Replacement Value): the sum of the Estimated Replacement Cost on each in-scope equipment asset. Equipment with no replacement cost is excluded.

  • Deferred Maintenance (DM) item: an explicit record of known, unfixed work with an estimated cost, pinned to an asset, location, or building.

  • EUL (Expected End of Useful Life): a date on each asset. Once an asset passes its EUL, its full replacement value counts as a deferred capital need in the numerator.

  • Snapshot: a saved point on the trend chart — score, rating, numerator, CRV, and around 30 operational signals as of one date. Created daily, and historically by Backfill history.

  • Backfill: reconstruction of historical snapshots (see the trend chart article for the caveats).

  • Rating: the score band — Excellent, Good, Fair, Poor, or Critical. Thresholds are configurable (defaults: below 5% Excellent, below 10% Good, below 20% Fair, below 30% Poor, 30% or above Critical).

    If you're setting up the module for the first time, start with the Getting Started article — the quality of your equipment records determines whether your FCI is meaningful from day one.

FCA (assessment): a named, scoped container — for example "Current Portfolio" — that defines which buildings and equipment are measured and how the score is calculated. You can have several.

FCI (Facility Condition Index): cost signals divided by Current Replacement Value, shown as a percentage. Lower is better.

CRV (Current Replacement Value): the sum of the Estimated Replacement Cost on each in-scope equipment asset. Equipment with no replacement cost is excluded.

Deferred Maintenance (DM) item: an explicit record of known, unfixed work with an estimated cost, pinned to an asset, location, or building.

EUL (Expected End of Useful Life): a date on each asset. Once an asset passes its EUL, its full replacement value counts as a deferred capital need in the numerator.

Snapshot: a saved point on the trend chart — score, rating, numerator, CRV, and around 30 operational signals as of one date. Created daily, and historically by Backfill history.

Backfill: reconstruction of historical snapshots (see the trend chart article for the caveats).

Rating: the score band — Excellent, Good, Fair, Poor, or Critical. Thresholds are configurable (defaults: below 5% Excellent, below 10% Good, below 20% Fair, below 30% Poor, 30% or above Critical).

If you're setting up the module for the first time, start with the Getting Started article — the quality of your equipment records determines whether your FCI is meaningful from day one.